missouri's aquatic hobby and conservation organization
MASI Government
The Missouri Aquarium Society is a democratic hobbyist organization. The day-to-day and year-to-year operation of the club is managed by a team of volunteers and elected councilors who make all of this happen. Elections are held annually, at the June MASI general meeting, and candidates are nominated by members and listed in the MASI Newsletter prior to the election. Any MASI member is invited to run for council or to volunteer for an appointed position. We want to work with you!
On this page, you can learn about MASI's officers and volunteer positions and you can read minutes from past MASI meetings and expense reports from our treasury, to better understand how MASI uses our annual funds to serve club members, to bring in speakers, and to support aquatic conservation.
MASI Council, Officers, Chairs, and Secretaries
The MASI Council consists of four elected officers and seven members at large. Members of council and others appointed by the president manage the club through a series of secretary chair-level positions. Chair positions are occupied by elected members of council. Here are the essential executive and chair positions and descriptions of the associated duties.
President
Mike Huber
Vice President
Steve Coxon
Secretary
David Steele
Treasurer
Ian "Mr. Moneybags" Eggert
Swap Chairman
Jeremy Stellhorn
Auction Chair
Mike Hellweg, CFN.
BAP Chairman
Mike Hellweg
HAP Chairman
Mike Hellweg
Donations Secretary
David Farel
Membership Chair
Christine Richardson
Fish Rescue
Ben Cook
Webmaster
UNFILLED
Exchange Editor
David Farel
Chief Editor
Micah Issitt
Marketing Manager
Megan Moncure
Librarian
Mike Huber
Historian
Cory Koch
Council at Large
Andrej Spec
Secretary's Corner
MASI's Secretary is a record keeper. They keep records of the meetings, both council meetings and monthly meetings, and write up reports so that the executive and day-to-day history of the club is preserved.
Click below to see the most recent meeting minutes.
The Treasury
MASI's Treasurer keeps track of the funds going in and out of MASI and is responsible for paying for any services that the club contracts on behalf of our members. Click below to read MASI's treasury reports.
A Year of MASI Life
This calendar explains the basic things that happen each month for MASI members and members of MASI's council. While the new year begins in January, the MASI Year actually starts in...
The FORC Meeting
Schedule FORC ASAP after assuming office - FORC should consist of President, Treasurer, Auction Chair, Show Chair, Editor and one or two Members-at-Large from the general membership, not necessarily the Council.
Renewals
Change of Registered Agent form filed with State of Missouri and Renew Corporate Status with State of Missouri - both electronic filings
Terms of Service
Newly elected MASI council members and appointees begin their office in July.
July
Assignments
At the first Council meeting, assign various Council members to contact and report on various committees at each Council meeting
Advertising Begins
Fliers should go out for August (Summer) Auction should be prepared and mailed by third week of month (Auction/Advertising Chair should coordinate and mail and deliver to shops)
Audit
Appoint Audit Committee to audit books – has to be done whenever there is a changeover of signatory members (president, treasurer) - Give them 30 days to complete and file a report with the Council – cannot be made up of any signatory members
Summer Auction
Usually scheduled for 2 nd Sunday in August to avoid Back to School season
August
September
Filing
IRS form 990 (electronic) should be filed by September 1 st
Show committee begins meeting.
Show Preparation
Advertising
Fliers need to go out for Swap Meet around the first or second week of the month (Swap Chair/Marketing Manager should coordinate and do this)
October
Swap Meet
Schedule first Sunday of the month to avoid other Mid-West events, Super Bowl (?)
Advertising
Fliers need to go out for November (Fall) Auction before Halloween (Auction chair/Marketing should coordinate and mail and deliver to shops)
Party Time
Begin planning the Christmas Party.
November
Fall Auction
2nd or third Sunday of the month to avoid Thanksgiving
December
Christmas Party
MASI Christmas Party held.
Member of the Year
Nominations for member of the year begin.
January
Member of the Year
Nominations for MOTY closed.
Advertising
Ads distributed for the Winter auction and swap.
February
Winter Auction
Scheduled to avoid Super Bowl, Valentine’s Day (and NEC, if possible)
Member of the Year
Voting held and member named.
March
Awards
Order trophies for annual awards.
Prepare for elections
Compile a list of officers and chairs for the coming year.
April
Annual Awards
Awards presented at the annual banquet
Annual Show Weekend
Scheduled to avoid Easter, Passover, Mother’s Day, can run into early May - also a good idea to avoid ALA Convention
May
Council Elections
Finalize list of nominations for council positions
June
Elections
Voting for new council members and officers. All Committee heads, Officers and Council members term’s end at the beginning of the July General Meeting, when the new people take office
